Creating & Managing Requests & Tenders

  • Locating a VendorPanel “Reference Number”

    VendorPanel is regularly asked by suppliers for visibility to a “reference number”, "user number" or "account number". Suppliers may confuse a VP reference number with a re...

  • Overview of Requests & Tenders

    Below is an index of the articles available in the Help Centre regarding the creation, management, supplier response, evaluation and finalisation of Request & Tenders. Cr...

  • Creating a Request or Tender

    Users with Buyer Rights have the ability to create Requests or Tenders using the Request Wizard. Any type of user can hold Buyer Rights and this is allocated to them by a...

  • Editing a Request or Tender

    Once you have created a Request or Tender, while it's still open you can make changes or updates by editing it. If the Request or Tender has already closed but you have n...

  • Inviting more Suppliers to an Open Request

    Once you have created and posted a Request to invited Suppliers, you can edit the request and invite more Suppliers at any point before the close date and time. To edit ...

  • Sending a Message to Suppliers on an Open Request

    If you need to send a message to all Suppliers on an open Request then you can do this by selecting to edit the Request and adding your message to the Notify Suppliers of...

  • Viewing & Answering Supplier Questions on Requests

    When a Supplier asks the Buyer of a Request/Tender a question, the Buyer will be sent an email notification to alert them. Through their VendorPanel account, the Buyer ca...

  • Pre-Market Request Approvals

    Pre-Market Approvals are a functionality requiring Local Group Managers and Administrators to approve or decline a Buyer's RFx before they are posted to Suppliers. An Adm...

  • Approving/Declining Requests

    Pre-Market Approvals are a functionality requiring Local Group Managers and Administrators to approve or decline a Buyer's Request before it is posted to Suppliers. An Ad...

  • Extending the Closing Date/Reopening a Request/Tender

    Buyers can extend the closing date of a Request or Tender that is open or reopen a request that has closed (where the Supplier responses are still locked and the decision...

  • Withdrawing a Request or Tender

    Once a Request or Tender has been posted to selected Suppliers, they cannot be uninvited. If you need to withdraw or cancel the Request, we suggest making it inactive. Ma...

  • Viewing the Statistics for a Request

    Buyers have the ability to monitor the activity of Suppliers invited to their Request or Tender. To view the statistics for a Request or Tender, click the graph icon loca...

  • Request dates and times

    Dates on an RFX are saved as a UTC timezone. UTC is a co-ordinated universal time. When a Supplier views the time listed on a request, RFX close date as an example, the U...

  • Transferring a Request to Another User

    Buyers can transfer their own Requests and Tenders to other Buyers within their organisation. Typically you would transfer a request when you're away or unavailable for a...

  • Creating and Utilising Request Templates

    Request Templates allow Buyers to create a template for a Request that they repeatedly use. The Super Admin, Local Group Administrators and Local Group Managers can also ...

  • How to Use Filter Tags when Selecting Suppliers

    Filter Tags are tags applied to a Supplier profile on a list. They are used as search and identification tags to help find the Suppliers relevant to your request. Filter ...