Reviewing a Request for Response Selection Approval

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Anyone set up as a Response Selection Approver (at a Global or Local Group level) will be able to approve or decline response selections from Buyers within their enterprise. You can find information on how the Super Admin can add Response Selections Approver rights to a user here: Adding a Response Selections Approver. 

Once Buyers have evaluated and made their selections, and if response selection approvals have been enabled, they will be prompted to seek approval. They will select the Approver to send the response selections to. The selected Approver will be notified via email. You can find information on how a Buyer seeks approval for response selections here: Seeking a Response Selection Approval.

Approving/Declining Response Selection Approvals

The instructions below will show you how to approve or decline response selections.

  1. Click on the Pending Response Selections Approvals link under the To-Do Tasks heading on the homepage. This will take you to the Response Selection Approval Dashboard (which you can also access at any time under your Admin Tools).

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  2. You will see a list of Requests that require approval. Click on the Review button on the right to review the response selection for the relevant Request.

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  3. You will be presented with the Request details, the selected successful Supplier(s) and any comments provided by the Buyer regarding their selections.
    • You can click on the name of the request to bring up the full request details.
    • You can click on the response reference number (eg. VPR######) to bring up the full response details.
    • You can view all the responses to the request by clicking on the View ALL response details link. This will include any post-close communication or any evaluation summaries.

  4. Before making your decision, you can add any comments or a summary to be sent to the buyer in the textbox provided.

  5. Once you have reviewed all the information, click the Approve or Decline button.

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  6. If you choose to Decline, the buyer will be notified via email and will be prompted to address the issues and resubmit for approval.

  7. If you choose to Approve, the buyer will be notified via email and will be prompted to finalise the request.

View History of Response Selections Approvals/Declines

From the Admin Tools menu, click on the Response Selection Approvals Dashboard link.

Then click on the Show Archive link. You can then see all requests where you have approved or declined buyer response selections and can click on the + icons to expand the information and see more detail.