If Response Selection Approvals have been enabled for your organisation, then once you have selected or declined each Supplier's response for your Request or Tender, you will need to seek approval for your decision by a Response Selection Approver before you can finalise your selections.
You can find information on how a user can become a Response Selection Approver here: Adding Response Selection Approver rights
You can also find information on how they assess and approve response selections here: Reviewing a Request for Response Selection Approval
When you submit your selections for approval, you will not be able to change the method of evaluation or reset your selections. If these selections are approved, you can finalize the request. If your selections are not approved, you will once again gain access to the responses and can modify your selection decisions if required.
Once your selections have been approved, you will no longer be able to make any changes to your evaluation method or selections. You will only be able to finalise the request and your selections.
The following steps detail how a Buyer can request approval for their selections.
Step 1 - Getting Approval
If your decisions require approval, you will see a 'Get Approval' button above the Supplier responses once you have made your selections.
If available, You can also select to download and view the uploaded Approval Policy document.
If approvals are not set to mandatory, you have the option to go straight to the finalisation step by clicking the 'Go to finalise' button.
Step 2 - Selecting an Approver
You will need to select an Approver to review your decision. There may be comments or a description below the approver's name to help you decide which one to select. You can also include any comments you want the Approver to read in the textbox.
Once you've selected an approved, click on the 'Submit for approval' button to send your decision for review.
Optional - Edit or delete approval
After submitting your decision for review, you can edit or delete the decision you submitted by clicking the 'Edit or delete' this approval button which appears when viewing the Supplier responses page.
Step 3 - Finalising your decisions
Once your selections have been reviewed and approved, you will receive an email notification. You can then log in to your account to finalise your Request, which you can find information on here: Finalising your Request or Tender.