Organisations that own and run internal preferred Supplier Lists are able to share these with other organisations using VendorPanel if the setting is enabled in their enterprise.

Activating Panel Sharing on a Supplier List

To allow other organisations to apply to use your Supplier Lists, select Enterprise Supplier Lists under the Admin Tools menu (either in the top menubar or on the homepage on the left-side menu).

Click on the blue arrow to the right of the relevant supplier, and then click on the Manage list sharing option. To enable panel sharing, click the Turn On button.

Managing Organisations that can apply for Access

Once panel sharing is turned on, you will be able to restrict who can apply for access to the list by selecting the Manage who can apply for access option.

You will then see a list of all the organisations that can potentially apply to access your list. The Can Apply status will appear to the right of organisations who have visibility of this list and can apply to access. Click the Deny button to remove that organisation’s ability to view and request access to this supplier list.

Once you have denied access to your list for a specific organisation, you will see the status to the right of that organisation change to Cannot Apply. Click the Allow button next to this to grant the organisation visibility and the ability to apply for that list.

Reviewing & Approving/Declining Panel Share Requests

You will need to review and approve all list access applications before the applying organisation has full visibility of that list and the suppliers. You can also decline requests if required.

You can find information on how organisations request access to supplier lists here: Requesting Access to another Organisation's Supplier Lists.

When a request is made to apply to access a list by another organisation, the Super Admin and all Panel Administrators will be notified via email.

You can follow the link in the email to see further details of the applicant and approve or decline this application. Or when logged into your account, you can select Approve panel share applications under your To-Do Tasks on the homepage.

You'll be presented with a list of pending sharing applications. There are four options to respond to the request:

• Approve active: Approves the request for access so they can activate the panel for the organisation to use.
• Approve inactive: Approves the request, but access to the list is suspended for the organisation. 
• Decline: Declines the request and allows the organisation to re-apply in the future.
• Decline & block: Declines the request and blocks any future requests to access this list from this organisation.

Managing Approved Panel Shares

Once you approve a request for an organisation to use a supplier list, you can manage their access to the supplier list moving forward.

You can suspend the organisation's approval to use the panel. Suspending will not remove their approval to use this panel, rather, it simply makes this panel invisible (whilst suspended) to their organisation. You can also remove the approval, which would require the organisation to apply again in future if they want to use the panel.

To manage the organisations that use your Supplier Lists, select Enterprise Supplier Lists under the Admin Tools menu (either in the top menubar or on the homepage on the left-side menu).

Click on the blue arrow to the right of the relevant supplier, and then click on the Manage list sharing option. You'll see a list of the external organisations that have been approved to use the panel.

Use the suspend button to suspend their access to the panel.

Once suspended, you can use the allow button to re-allow access to the panel, or you can use the delete approval button to completely delete access to the panel for the organisation.