Finalising a Request or Tender will lock in your response selections and you will no longer be able to edit the Request or your decision. You can finalise a Request or Tender once you have selected or declined all responses (and had these selections approved if required).

An email will be sent to each supplier you evaluated (except for those you specifically exclude from receiving an email) advising them of your decision on their submission(s). Any feedback you may have included for them will be added to this email. In all instances, your decision and feedback on their submission will be visible from within their account.

Finalising Your Request

If your enterprise utilises Response Selection Approvals and you need to seek approval for your response selections, please see here for more information about how to get approval: Seeking a Response Selection Approval. Your selections will need to be approved before you can finalise the request.

If you don't require your selections to approve, you can move straight to finalising your request once you've set your decision on each response, follow the steps below:

1. To view the responses you received on your Request you will need to click on the green people icon against the Request.
   
   
   
   
2. You will need to have either selected or declined each Supplier response.
   
   
3. To finalise the request, click the Go to Finalize button at the top of the Responses page.
   
   
   
   
4. To finalise, click the Finalize this request button at the bottom of the page.
   
   
   
   
5. Suppliers will then be advised of your decision by an account notification and an email (unless you have deselected the email notification option at the response selection step).

Issue Docs

1. Once the request has been finalised, the Buyer will have the ability to send a document, such as a Purchase Order, to the supplier using the Issue Docs button against the successful supplier.
   
   
   
   
2. You can select the Click to select... button and attach any document from your computer you like to the response.
   
   
   
   
3. Once uploaded, you can check the box under the Supplier can access heading to make the document accessible to the supplier. They will be sent an email advising them of this document and they can login & download the document against their response.
   
   

Transfer Finalized Response to Contracts System

If your enterprise uses either the Contracts Monitor or Advanced Contracts Management functionality then after your request is finalized you will see the option to Transfer Finalized Request on the Responses page. You can find more information on transferring to Advanced Contracts Management here: Award from Go To Market into Advanced Contracts.

The user can select 'Transfer Finalized Request' at the top of page or next to the individual successful response. The difference is that the button next to the response will push only that specific response, whereas the other button will push all successful responses, in the case that there are multiple. If there is only one successful response then both buttons are effectively the same.

Clicking on this button will take you to the list of Integrated Partner Systems to which you can transfer the finalized request.

An orange tick on the left of the response reference number indicates that the request has not been transferred.

Click the Click to transfer finalized request button against the system you wish to transfer to (eg. Contracts Monitor)

While processing, a spinning wheel will replace the tick. Please wait, and once the request is transferred successfully, by clicking on the button, the tick will turn green.

This will take you to the integrated contract system in a tab in your browser to manage the contract.