When a Supplier List should no longer be in use, or the expiry date has been reached, it will need to be closed by either the Super Admin or a Panel Administrator.

First, the Supplier List must be made inactive. This makes it inaccessible to Buyers and stops it from being used for any future requests. When a Supplier List is made inactive, any requests that were previously sent using the list and are still open will be unaffected. This creates space for the current requests to close while no new ones are created.

Once all requests sent via the Supplier List have closed, the list can be hidden. Hiding a list prevents it from appearing on your main Enterprise Supplier Lists page. It also blocks any Suppliers from responding to requests that they were invited to via this list, hence the necessity to make the list inactive and wait for all requests to close before making the list hidden. 

On top of this, it will also be hidden from Suppliers in their accounts and they'll no longer need to action any required compliance or qualification updates. If the list is not hidden, the requirements for compliance and qualifications will remain and Suppliers will be notified to submit these, regardless of if the list has been made inactive.

Making a List Inactive

Making a list inactive can be used for either managing and organising Supplier registrations before making it accessible to Buyers, or closing/archiving a Supplier List at the end of its lifecycle.

1. To make a Supplier List inactive, select Enterprise Supplier Lists under the Admin Tools menu (either in the top menubar or on the homepage on the left-side menu).
   
   
   
   
2. Click on the blue arrow to the right of the relevant supplier, and then click on the Edit this list option.
   
   
   
   
3. On the top right-hand side of the page, it will show the current status of the panel, so select the change option next to it.
   
   
   
   
4. Select the In-Active option and click Update and Save.
   
   

Hide Supplier List

‘Hiding’ a Supplier List removes it from a Supplier’s account and hides it from your Enterprise Supplier Lists page.

While just inactive, the list is no longer accessible to Buyers. However, it can still be used to manage Suppliers. For example, Suppliers will continue to receive requests to update their compliance requirements for an inactive list that has not been hidden. To remove the list (along with any requirements) from the Supplier’s own account/profile, it will need to be ‘hidden’.

Once a list is 'hidden', Suppliers will not be able to respond to any requests they’ve been invited to via that list.

You are only able to 'hide' a list that has previously been saved as 'inactive'.

To do this, from the Manage Supplier Lists page, click on the action arrow and select the Edit this list option.

Go to the List Complete tab and select the No - Hide from lists option. Click Finish to apply the changes.